1. Identify suitable positions and make a list. Sort through their deadlines, requirements, research their departments, mentally prioritize based on your preferences, and speak to your faculty.
2. Preparing your dossier:
(a) Job Letter
It’s the face of your dossier; very important. Work on it carefully. Key virtues: clarity; while using a standard format it should stand out with your distinctive voice; interesting project (customize to each job offer) described in compelling and exciting ways; voice of a potential colleague not a student; convey how you fit into a program and departmental / job’s vision and how you can extend it, without sounding arrogant. Do not use overly complicated dissertation-language. Don’t write anything you can’t answer at greater length if probed.
(b) CV
Offer all your contact information; name and number on each page; do not staple; use appropriate format for citations and try to customize sequencing for the position (typically: education / pubs / grants / invited talks / conferences / teaching experience / other professional experience); identify dissertation advisor, and if relevant, the committee; you may include a few sentences on your dissertation; identify and categorize publications by status; note dates for all publications and conferences; include teaching and research interests (makes a good topic for questioning if you get an on-campus, as you are unlikely to have taught the classes you hope to design); contact information for all referees.
(c) Dissertation Abstract
It’s never a bad idea to include a one-page abstract of your dissertation, as long as it is well written. Your letter will probably not give you the opportunity to describe several aspects of your dissertation. So synopsize the key argument; situate it in a field of literature; discuss how it extends that field; identify your primary objects of analysis and methodology; what you achieve with this dissertation.
(d) Writing Sample
Find your best sample, but not something you will be presenting if you have to give a job talk. It doesn’t have to be published yet, but it helps if it is something being considered for publication (you will be competing with others who will send published articles). I include a brief covering paragraph situating the writing sample in my work, though I have not seen this done by others.
Ideally the sample should allow the reader to see how something mentioned in your letter is exemplified by your writing, and how this extends their scope for a new hire. The hiring committee will read your writing sample, even if the entire department doesn’t. In one job interview, I got very fine-tooth-comb questions on one of my writing samples.
(e) Recommendation letters
This should never be a last minute thing: approach those who have known (at least since you started writing your dissertation) that they will be recommending you for a position. You can also ask for recommendations from professors in other universities, if you have organized panels with them / published an article with them, etc.
Give them the list of jobs, all the relevant material (addressed and stamped envelopes; draft cover letter and cv; dissertation abstract; flag anything important) and inform them of deadlines.
If you are applying for a teaching oriented position, consider who might evaluate your teaching well. As a PhD student, you should invite your mentor to your classroom so that they can also address your teaching abilities and give you feedback.
(f) Optional though important for teaching oriented schools:
A TEACHING PORTFOLIO
- Statement of Teaching Philosophy (Be specific--link to which classes you taught; notion of your successes and failure / weakness, and how you have addressed them; your experience; what you believe and value; a manifesto).
- Student Evaluations.
- [Sample syllabi: I would not submit this with the job dossier, but if you get an on-campus, it’s always impressive when a candidate produces a syllabus or two that can fit into some rubric of the job description and department course listings.].
3. Preparing for phone interviews
I ask myself a series of questions, based on my letter and cv, and their job description, and write down the answers in brief point form. I may or may not consult them during our phone conversation, but it allows me to organize my thoughts.
Kinds of questions: Can you describe your dissertation (research area) briefly ; key theoretical engagements; films or media texts examined; literature in the field; how much is published / how close is it to becoming a book; what research projects are you working on; can you teach x, y, z, class; how will you fit our curriculum and its needs (they may state these needs to you); what is your ideal course to teach; what grad seminars can you teach; have you taught large classes (what do you think about them); what strategies would you use for these contexts?; what have you tried in a class that has failed / succeeded.
It is important to be natural, responsive to questions, and not stick to anything pre-scripted. Don’t ramble but don’t be too cryptic.
At this stage, you need not have too many counter-questions prepared, other than a few clarificatory ones either related to the specifics of their search, or its process and timeline: E.g. for our global media search, we asked candidates how they fit that description, and later a number of them asked us how we were defining the term, conceptually / to meet departmental needs.
Obviously, it is important to research the department, but don’t pretend to know more than you do (“I would really like to meet so and so in the program, his work interests me”—but what you don’t know is he’s emeritus, barely shows up to campus, and no one likes him).
4. Preparing for on-campus visits:
- You will get an itinerary ahead of your visit, and if not, you should ask for one. If there is anything missing in the itinerary that you would like (meeting with grads; with undergrads), you can also ask, provided it is not too much trouble to the department. Have some logic to your request though; don’t just ask to impress.
- Decisions: What will you present as your talk? Will it show your field of specialization or your breadth? How will it differ from a conference paper?
40 minutes to 1 hour in duration; should show your larger interests—introduction to yourself and your work, focus in, pull out. Set up a mock presentation(s) and interview (“Grad Forum”). What questions might you get (this is impossible to guess, but you should still prepare for it).
- How will you prepare for the full faculty interview? Questions will start with your research, then teaching and service. Don’t be too socked into your dissertation (all answers should not begin and end there, even though you’re working on it). Don’t refer to a literature base when you’re blanking on any single references (e.g. the recent writings on racial “passing”). Do have a list of courses you can teach, with texts, your analysis of the texts, the broad course structure, and specific exemplifying film/ media texts. (I got the following question, based on my suggestion that I could create a course called “Commonwealth cinema”: If you could pick just one Australian, British and Canadian film for this course, which would it be? Why?).
REALIZE THAT YOU CAN CONTROL THE DIRECTION OF THE INTERVIEW.
- Which individuals and constituencies will you be speaking with: Faculty in the program; graduate students; undergraduates; Associate Dean; Dean; if interdisciplinary, faculty from any other program. How will your interactions with each differ, and what kinds of questions will you ask each group? For example: what are their tenure expectations; service expectations; courses that they need filled; new initiatives on campus regarding x, y, z, etc.
Again, don’t be too scripted, but you should think of their questions and yours ahead of time. Important: graduates are an important resource on the department. Frequently, (unlike the faculty that will be more inclined to giving you the positive side of things) graduates will also air their grievances against the program or individual faculty. Listen to them but don’t gossip, and try to get a sense of the departmental climate. Ask them about the seminars; what they are looking for in terms of new guidance area; their involvement and representation in departmental life; the city and its resources.
- You will have several lunches and dinners. You have to be knowledgeable about other people’s work and ask them questions about the program (the interview goes on in social occasions) and you can’t only be in shop-talk mode. Fortunately for us, casual talk is also about movies, tv shows and books.
- Use this opportunity to learn about the city where the University is: cultural life; neighborhoods; kinds of students and their demographic; University’s history; house prices.
- General stuff: Pack carefully and spend some time figuring out what you will wear and when. Sleep well and eat well. Enjoy the fact that an entire department is investing time in getting to know you because of your research interests.
REALIZE THAT THEY ARE ALSO ANXIOUS BECAUSE THEY DON’T WANT TO HIRE SOMEONE WHO WILL NOT FIT IN; AND THEY ARE ALSO TRYING TO IMPRESS YOU.
5. Negotiating a job offer. What cards do you hold? Do you have another job offer? In some places, you get something in writing and then you begin negotiations; in others, it is email or verbal until you agree, and then you get the offer in writing. Either way, they have to name a figure and make an offer. You can negotiate base salary; funds toward housing; funds with move; research funds and conference travel; research assistant; sabbatical or time off; time to tenure and expectations.
How long do you have to accept / reject the job? Do you need to make a second trip before making the final commitment? Who will pay for this?